Purchasing Department
Theresa L. Nevels, Director
City of Kenner
1801 Williams Boulevard
Lentini Building, 4th Floor
Kenner, Louisiana 70062
Telephone: (504) 468-7262
E-mail: purchasing@kenner.la.us

The goal of the Purchasing Department is to satisfy the daily and long term needs for all city departments and ensure that they have the necessary materials, supplies and equipment to efficiently run their departments.  The Purchasing Department focuses on ensuring the procurement of all materials in  the most competitive and cost effective manner. With regard to establishing contracts for the improvement and maintenance of public infrastructure, the Purchasing Department is dedicated to competitive and fair public bidding in an effort to secure contracts with entities that will provide the City of Kenner with quality and efficient materials and services.

AVAILABLE BIDS, RFP'S & SOQ'S

Vendors must complete a New Vendor Information Sheet, W-9 form and a Bidder's Statement of Non-Collusion. Additionally, a detailed Commodity List should be completed to specifically identify all available commodities. Forms should be printed, completed and forwarded to the City of Kenner, P.O. Box 610, Kenner, LA 70063. Upon acceptance, the vendor's name will be added to the City's bid list. The City of Kenner reserves the right to request additional information.

Bids over $1,000 - Under $20,000

Bids estimated for over $500 and under $15,000 are obtained by telephone, facsimile or letter bid, depending on the complexity and/or time required to obtain needed materials, supplies and/or equipment.

Bids $20,000 and Above

Bids estimated for $20,000 and above are obtained by Sealed Bid, which are advertised in the City's Official Journal. The current Official Journal is The Times-Picayune newspaper, Kenner edition. Said advertisements appear in the Thursday edition. All bidders must follow all instructions and specifications in the bid package. Failure to comply could cause the bid to be non-responsive.

Bid Rejection

The City of Kenner reserves the right to reject any and all bids in whole or in part and to waive any and all informalities.

Award of Bids

The City of Kenner reserves the right to award bids or place orders with the lowest responsive bidder on a lump sum or individual item basis, or such combinations, as shall in it's judgement be in the best interest of the City. Awards will be based on compliance with the specifications and the delivery and/or completion date.

Purchase Orders

On purchases $2500 and above legislative approval is required. Once received, a purchase order will be issued to the vendor. The purchase order is a legal contract and the vendor will be responsible for delivery of items according to the specifications of the bid.

Vendor Payment

Upon delivery and acceptance of each order, the vendor shall bill the city by invoice, which must include the purchase order number and/or bid number. The city is required to pay proper invoices within thirty (30) days.

In addition to the above functions, the Purchasing Department is responsible for maintaining the city's inventory. This includes but is not limited to computers, telephones, contractor's equipment, equipment valued over $30,000.00 and all city vehicles.

When it is in the best interest of the city, state and other governmental agencies, contracts are piggy backed. This is beneficial in two ways. First, it reduces the time frame for receiving the items and second, it reduces the cost by eliminating the expenses related to bidding the item.

FORMS

BIDDER'S STATEMENT OF NON-COLLUSION (Requires free Adobe Acrobat Reader to view)

NEW VENDOR INFORMATION SHEET (Requires free Adobe Acrobat Reader to view)

TAXPAYER IDENTIFICATION NUMBER & CERTIFICATION (Requires free Adobe Acrobat Reader to view)

COMMODITY LIST (Requires free Adobe Acrobat Reader to view)