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Purchasing Department
The primary function of the Purchasing Department is to satisfy the daily and long term needs for all departments ensuring they have the necessary materials, supplies and equipment to efficiently run their departments. This is accomplished through established bid procedures, which enables the Purchasing Department to make purchases and to secure appropriate contracts that ensure all items are competitively bid, ordered, and received properly for the requesting departments. As a result of this procedure, acquisition time has been expedited, thereby allowing departments to complete projects by acquiring the needed items within the shortest possible time frame. These procedures are in compliance with the City Charter and the Louisiana Public Bid Law. Additionally, state and other governmental agencies contracts are piggy backed when it is in the best interest of the city to do so. If you would like to review what is currently out for bid, please click here. In order to participate in the bid process, the required paperwork must be completed and sent to the Purchasing Department at P.O. Box 610, Kenner, La. 70063. If additional information is needed, please contact the Director of Purchasing at (504) 468-7261 or the Buyers at (504) 468-6656 or (504) 468-6657. The fax number for the Purchasing Department is (504) 468-6658. If you would like to fill out the necessary paperwork, please click on the following, print and forward to the aforementioned address.
If you or your company are interested in working with the City through the bid process, please see Bidding Procedures below: BIDS OVER $500 - UNDER $15,000• BIDS $15,000 AND ABOVE • BID REJECTION AWARD OF BIDS• PURCHASE ORDERS • VENDOR PAYMENT Requirements to Bid with the City Vendors must complete a New Vendor Information Sheet, W-9 form and a Bidder's Statement of Non-Collusion. Additionally, a detailed Commodity List should be completed to specifically identify all available commodities. Forms should be printed, completed and forwarded to the City of Kenner, P.O. Box 610, Kenner, LA 70063.
Upon acceptance, the vendor's name will be added to the City's bid list.
The City of Kenner reserves the right to request additional information.
The purpose of bidding items is to obtain a competitive price for a
quality product, thereby giving vendors an equal opportunity to bid on
construction projects, materials and supplies, or equipment under standard
specifications.
Bids over $500 - Under $15,000
Are obtained by telephone, facsimile or letter bid, depending on the
complexity and/or time required to obtain needed materials, supplies and/or
equipment.
Bids estimated for $15,000 and above are obtained by Sealed Bid, which
are advertised in the City's Official Journal. The current Official Journal
is The Times-Picayune newspaper, Kenner edition. Said advertisements appear
in the Thursday edition. All bidders must follow all instructions and specifications
in the bid package. Failure to comply could cause the bid to be non-responsive.
The City of Kenner reserves the right to reject any and all bids in
whole or in part and to waive any and all informalities.
The City of Kenner reserves the right to award bids or place orders
with the lowest responsive bidder on a lump sum or individual item basis,
or such combinations, as shall in it's judgement be in the best interest
of the City. Awards will be based on compliance with the specifications
and the delivery and/or completion date.
On purchases $2500 and above legislative approval is required. Once
received, a purchase order will be issued to the vendor. The purchase order
is a legal contract and the vendor will be responsible for delivery of
items according to the specifications of the bid.
Upon delivery and acceptance of each order, the vendor shall bill the city by invoice, which must include the purchase order number and/or bid number. The city is required to pay proper invoices within thirty (30) days. In addition to the above functions, the Purchasing Department is responsible for maintaining the city's inventory. This includes but is not limited to the 800 MHz radio systems, computers, telephones, contractor's equipment; equipment valued over $30,000.00 and all city vehicles. The Purchasing Department also issues and maintains all vehicle and driver cards that access the city's Fuel Depot. Furthermore, the Fuel Depot is monitored to ensure that fuel and supplies are properly ordered and monthly statements are generated to user departments on each vehicle using the system. The Department also prepares all annual contracts ensuring they are properly signed and distributed to all concerned departments. When it is in the best interest of the city, state and other governmental agencies, contracts are piggy backed. This is beneficial in two ways. First, it reduces the time frame for receiving the items and second, it reduces the cost by eliminating the expenses related to bidding the item. |
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® 1997 - 04, City of Kenner |